We handle your monthly bank reconciliations, general ledger maintenance, and QuickBooks management so your books are always 100% tax-ready and audit-proof.
Professional bookkeeping is the process of recording, categorizing, and reconciling every financial transaction a business makes. Unlike simple data entry, professional bookkeeping ensures that your Balance Sheet and Income Statement accurately reflect your business's financial health, ensuring compliance with IRS tax codes.
We match your internal records against your bank and credit card statements every month. This process identifies lost checks, unauthorized transactions, or billing errors immediately, ensuring your cash position is always accurate.
You receive a monthly Profit & Loss (Income Statement) and Balance Sheet. These reports allow you to track revenue trends, monitor overhead expenses, and secure financing from lenders who require up-to-date financials.
We maintain your General Ledger, the central record of your financial data. We ensure the Chart of Accounts is set up correctly so that expenses are categorized into the proper tax-deductible buckets (e.g., distinguishing between "Repairs" and "Capital Improvements").
Behind on your books? We specialize in Historical Bookkeeping Cleanup. We can take months (or years) of unrecorded transactions and organize them into accurate, tax-compliant financial statements.
Bookkeeping and taxes are inseparable.
As a Tax Firm, we perform bookkeeping with the year-end tax return in mind.
Estimated Tax Planning: Accurate mid-year books allow us to calculate precise Quarterly Estimated Tax Payments.
Audit Defense: The IRS requires proof of expenses. Our detailed categorization creates a clear audit trail.
Basis Tracking: For S-Corp owners, we track shareholder distributions against stock basis to prevent unexpected tax bills.
Accurate bookkeeping is the only way to prove your expenses to the IRS. Without organized records, you likely miss out on valuable write-offs like home office expenses, vehicle mileage, and meals. We ensure every transaction is categorized correctly so you claim every dollar you are legally entitled to.
Yes, we specialize in "Catch-Up" Bookkeeping. Whether you are months or years behind, we can import your past bank statements, categorize historical transactions, and reconstruct your financial records to get you compliant and ready for tax filing.
Yes, the IRS generally requires receipts because bank statements only show where you spent money, not what you bought. We recommend using digital tools to snap photos of receipts, which we can attach to your transactions in your bookkeeping software for "audit-proof" records.
While no one can guarantee 100% audit immunity, professional bookkeeping significantly lowers your risk. Messy books, round numbers, and inconsistent reporting are "red flags" to the IRS. Clean, reconciled financial statements show the IRS that your business is organized and compliant.
Cash basis records income when money hits your bank account (simplest for taxes). Accrual basis records income when you send the invoice, even if you haven't been paid yet. We generally recommend the Cash method for small businesses to improve cash flow management, but we can advise on which is best for your specific industry.